2014/05/22 Minutes

Minutes of the Meeting of the CIRA Board of Directors held via teleconference on May 22, 2014 at 12:00 p.m.

Directors attending: Kerry Brown, Andrew Escobar, Michael Geist, Rowena Liang, Louise Macdonald, Carole Mackaay, Kevin McArthur, Susan Mehinagic, Bill Sandiford, Rob Villeneuve

Advisors: John Demco, Byron Holland, Adam Scott

Regrets: Bill Gibson, Louise Macdonald, Bill St.Arnaud, Adam Scott

Guest: Paul Havey

Recording Secretary: Lynn Gravel

1. Approval of Agenda

The agenda for the meeting was adopted as presented.

2. Chair’s remarks

The Chair thanked everyone for their time and feedback on this matter. It was noted that the purpose of the meeting was to receive the recommendation from the Community Investment Committee on the additional submissions and discuss the budget options. Staff will be providing a recommendation on how to address the additional funding in the budget as well as report on the matters that went wrong at its June meeting.

3. CEO Remarks

On behalf of the staff and team, the CEO apologized for the issues that had arisen. It was noted that staff was already working on lessons learned to identify solutions for the next call of applications. A public announcement on the selected recipients is scheduled for May 30, 2014.

4. Report and Recommendation from the Community Investment Committee

The Chair of Community Investment Committee reported that the additional applications were assessed using the same evaluation process guidelines as used for the initial assessment.

It was therefore resolved that,

Whereas the Board of Directors approved at its April 17, 2014 meeting a disbursement of $1,072,249, the Community Investment Committee recommends that the Board approve 4 additional submissions in the aggregate amount of $192,000.

(Moved: B. Sandiford, seconded: K. Brown, unanimously carried)

5. Preliminary Discussion of Budget Options

There was discussion on the different budget options. It was the consensus of the Board that the additional funds should not compromise any future funding from the Program. Staff was therefore requested to provide a recommendation on the following three options for the next meeting of the Board: 1) reduction from the planned FY15 Budget and note the implications; 2) absorb the overage through the accumulated surplus; or 3) a combination of 1) and 2).

6. Adjournment

There being no further business, on motion by R. Liang, the meeting was concluded at 12:30 p.m.