2013/01/10 Minutes

Minutes of the Meeting of the CIRA Board of Directors held at the CIRA Offices, 350 Sparks Street, Ottawa on January 10, 2013 at 9:00 a.m. Ottawa time.

Directors attending: Paul Andersen, Kerry Brown, Andrew Escobar, Michael Geist, Bill Gibson, Rowena Liang, Louise Macdonald, Carole Mackaay, Kevin McArthur, Susan Mehinagic, Bill Sandiford (by telephone), Bill St.Arnaud

Board Advisors: John Demco, Adam Scott, Byron Holland

Guests: David Fowler, Paul Havey, Jacques Latour

Corporate Secretary: Michael Stewart

Recording Secretary: Lynn Gravel

1. Approval of Agenda

The agenda was approved as presented.

2. Approval of the Draft Minutes of the November 28, 2012 Board of Directors' Meeting

It was resolved that the minutes of the November 28, 2012 Board of Directors' meeting be approved as presented.

(Moved: K. Brown, seconded: R. Liang)

3. Update and Discussion of 2014-2016 Strategic Plan

The Chair reminded the Board of Directors that this meeting was convened to give the final approval on the 2014-2016 Strategic Plan.

B. Holland summarized the key points from the strategic planning discussion since the last meeting. It was noted that staff had captured the changes and incorporated them in the documents provided to the Board for this meeting. It was further noted that these documents would frame the next three years and an operational plan would be presented each year.

A discussion ensued regarding the targeted funding for Internet related activities in Canada. The Board discussed whether that target should remain the same or be increased, and how the target should be couched – as a target range, a fixed percentage, or a minimum percentage. Staff indicated that it believed that the funding of Internet related activities at 4 to 6% of revenue, as discussed at the prior Board meeting, provides value to the Internet Community considering the organization's primary function of running the Registry.

After further discussion, it was agreed that the targeted funding be set at a minimum of 5% of annual revenue.

It was therefore resolved that the Board of Directors approve the CIRA FY2014 -2016 Strategic Plan as amended.

The plan includes the following:

Overall Objective: .CA is a recognized leader and trusted voice in the Canadian Internet community; and

Four core strategies:

1. Maintain a safe, secure and stable environment

2. Increase operational efficiency

3. Enhance market and customer focus of the organization

4. Support development of Internet related activities in Canada

(Moved: B. Gibson, seconded: C. Mackaay, unanimously carried)

Staff will report back at the next Board of Directors’ meeting with the operational plan and budget for the fiscal year 2014.

4. Next Meeting

The next meeting of the Board will be held on February 27, 2013 in Ottawa.

5. Other Business

5.1 Service Recognition

On behalf of the Board of Directors and staff, the Chair congratulated B. Holland for his 5 years of service and outstanding achievements. The Board of Directors was looking forward to working with him in the next 5 years.

D. Fowler, L. Gravel, P. Havey, J. Latour and M. Stewart withdrew from the meeting.

6. In-Camera Session

The Board of Directors held an in camera session.

Following the in camera session, L. Gravel rejoined the meeting.

7. Adjournment

There being no further business, on motion by K. Brown and seconded by B. Gibson, the meeting was concluded at 10:30 a.m.