2010/02/04 Minutes

Minutes of the Meeting of the CIRA Board of Directors held at the Westin Hotel, Banff Room, in Calgary on February 4, 2010 at 8:00 a.m.

Directors attending: Paul Andersen, Richard Anderson, Kerry Brown, John Demco (ex-officio), Heather Dryden (ex-officio), Jim Grey, Byron Holland (ex-officio), Ron Kawchuk, Lynne Mackan-Roy, Barry Shell, Rick Sutcliffe, Tom Williams, Victoria Withers

Regrets: Ross Rader

Recording Secretary: Albert Chang

Composition of the Nomination Committee

The Board was impressed with the quality of the applicants. It was noted that while the Board could appoint between 2 to 8 additional members pursuant to the Bylaws, only 4 could be "new" members to the Nomination Committee. A question arose as to whether a current member of the Nomination Committee whose term was expiring and who was selected again would be considered a "new" member pursuant to section 5.01(b)(iii) of CIRA's By-law. It was determined that a current member whose term was expiring could be re-appointed pursuant to section 5.01(b)(iv) of CIRA's
By-law and would not be considered a "new" member.

After review and discussion of the details provided by the applicants, the Board selected the following 4 individuals to be new members of the Nomination Committee: Colleen Arnold, Ruth Corbin, Rochelle Grayson, and Jeff Rybak. The Board also decided to re-appoint Stuart Macdonald as it was felt that it would be a good idea to have someone with experience in the process given that the other members of the Nomination Committee would either be new or have only one year of experience.

The Board of Directors carried the following resolution:

Be it resolved that the Board of Directors appoint the following people to the Nomination Committee to join the existing 4 members for a term of two (2) years:

1. Colleen Arnold;
2. Ruth Corbin;
3. Rochelle Grayson;
4. Jeff Rybak; and
5. Stuart Macdonald.

(Moved: R. Sutcliffe, seconded: K. Brown, unanimously carried)

It was also noted that in the future, it would be helpful to have the chart of the applicants in Microsoft Excel, with the ability to have the applicants sorted by various criteria.

Adjournment

There being no further business the meeting was concluded at 9:00 a.m.